No Waiting for Edits
Productions have grown used to the wait. Timecards get approved, data is sent off, and Accounting teams pause for a day or more before edits arrive so payroll can begin to process. It's an industry standard that feels normal, but it doesn't have to be.
In every other industry, time tracking and payroll happen in one connected process. Approve the hours, and the system instantly calculates pay. It’s fast, accurate, and efficient.
In entertainment, that process looks different. Productions hand off data across multiple vendors, wait for edits from third-party payroll processors, and juggle back and forth between systems before payroll can even start. The workflow is slow, fragmented, and costly.
That’s the process Everyset set out to improve.
The Cost of Waiting
That’s still how most productions process payroll for background actors today. Across multiple teams, systems, and vendors, Assistant Directors enter voucher data, payroll clerks submit timecards, and third-party payroll processors generate edits that are sent back for review. The whole process takes days.
Each step introduces friction. More handoffs mean more room for error, more emails, and more uncertainty around where things stand. And while productions wait, costs continue to build.
For Accounting teams, the challenge isn’t just time. Managing multiple vendors adds extra fees and administrative work, all while limiting visibility into hot costs. What should take hours ends up taking much longer.
In today’s digital world, that kind of workflow no longer makes sense.
One Platform. Instant Results.
With Everyset’s Background Payroll, there’s no waiting for edits because the system calculates them instantly after a batch is created for processing. As soon as timecards are approved, accountants can review fully calculated edits and process payroll for background actors in one sitting, without relying on a third-party payroll processor or vendor.
This approach connects Digital Vouchers and payroll for background actors in one platform, tightening the process and cutting unnecessary steps out of the workflow. The system automatically applies union-validated rules, overtime, meal penalties, and state-specific fringes, giving Accounting teams the precision they need to move faster with confidence.
Speed Without Compromise
For productions, speed often came with trade-offs. The faster you moved, the more likely something would slip through. Everyset’s Background Payroll changes that.
Every production is configured upfront to match its specific rules, rates, and fringes. That means every edit is calculated using verified voucher data, with the right logic applied from day one. Accountants maintain full control and can make adjustments as needed, supported by a dedicated payroll coordinator who monitors every show and is available whenever questions come up.
The result is a workflow that’s both faster and more dependable, delivering precision without the wait.
A New Standard for Production Payroll
Processing payroll for background actors has stayed disconnected for too long. In nearly every other industry, time tracking and payroll happen together, in one continuous process. Everyset’s Background Payroll finally brings that same standard to production.
No vendor handoffs. No waiting for edits. Just payroll precision on demand, built for the way productions actually work.
Ready to See It in Action?
Everyset’s Background Payroll is ready for your next project. Discover how it works by visiting our product page, or contact us to schedule a personalized tour with our team. Learn more →
Like what you read? Share with a friend
The source of truth for background on every set
Built to remove the guesswork and bring efficiency and accuracy, Digital Vouchers streamlines background operations from digital onboarding, tracking bumps, to voucher approvals.